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All about your IT infrastructure

You really don’t want to be managing your own IT infrastructure. It’s a massive drain on your time. Time that’s better spent on things that interest you, on things that help your business.

But getting a company in to look after that stuff for you can be a bit nerve-wracking in itself. How can you be sure that they’re any good?

The single most important thing is “can you talk to them?” It doesn’t matter how technically proficient they are, if you don’t understand what they’re saying, you won’t get very far.

But once you’ve established basic lines of communication, what else do you need to know?

Here are a few things that you need to know the answers to; in six badly drawn sketches.


Any questions? Ask us anything (preferably about software, but we might be able to help with other stuff too)

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The Elephant in the room – all that time wasted trying to manage software

You know how it is.

Email. Software installations. Licences. Printers. Bloody printers. Always on the blink.

Trying to manage IT infrastructure is a massive drain.

On your time. On your sanity.

What if you could just focus on bringing value to your business?

Not wasting time sorting out trivia.

Luckily, things are getting better.

Software licences are much simpler than they used to be. Especially with the rise of cloud-based hosted software, where all access is governed by usernames and passwords.

And the fact that so much software is browser-based, or installed through an app store helps too.

But it can’t solve everything.

Look into Remote Desktop systems (both Microsoft and Apple have them) so you don’t need to hop around from desk to desk when setting things up.

And outsource it.

That way you never have to deal with another bloody malfunctioning printer again. Surely that’s worth the money!

I’ll write up exactly how to choose the right provider very soon.


Got a question about how software can help your business? Drop us a line

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Why are IT projects unsuccessful?

You’re out there, hustling for your business, day after day. Putting in the hours.

You come up with a way of streamlining things.

A computer system that will:

  • Reduce time spent on mundane tasks.
  • Lower your costs.
  • Increase your revenue.

Sounds amazing.

And then you think back to the headlines.

“Yet another costly IT project failure”.

“Ballooning Costs pull the plug on flag-ship computer system”

It always seems to be the same story.

All that time and energy put into IT which could be better spent elsewhere.

But why?

What is the problem with IT?

Complexity

It’s almost impossible to comprehend how complex today’s computers and operating systems are.

The Apollo Guidance System, which controlled the missions to the moon in the 1960s and 70s, is able to perform 41 instructions per second, using less than 13000 transistors.

An iPhone 6’s central processor has 1.6 billion transistors and can perform over 3 billion instructions per second.

Think about that for a second.

The device in your pocket is billions of times more powerful than the computer that literally defined the term “rocket science”.

Now think about how complex it must be to harness that power without shooting yourself in the foot.

Communications

Because of that, when we want something building, we need to define exactly what it is we want. In some ways, NASA had it easy. The laws of physics were well understood, the physical properties of the materials they used were well understood. So in a given set of circumstances, the computer should do this. In this other set of circumstances, the computer should do that.

Compare that to your average piece of business software. The customer has sent in six angry emails in quick succession. What should the computer do? The driver has been stuck in traffic for twenty minutes so the delivery might be late. What should the computer do? Is there a set answer to these questions?

So we need tightly defined specifications – in situation A I would like the system to do X, in situation B I would like the system to do Y. And so on.

But specifications like that are very hard to write.

Partly because it’s really hard to deal with every possible scenario. NASA can afford to spend millions on designing their software. Most small businesses can not.

And also because software is intangible.

If you’re building a chair, you probably have a pretty good idea in your mind of what it’s going to end up like, even before you begin. Because you’ve sat in a thousand chairs.

But if you’re building an IT project, unique to your business, what does the end result look like? And, even if you know, how do you communicate that vision to the IT department or software development team?

So what’s the solution?

The first thing we need to do is reduce the complexity.

Focus in on what’s important.

Every time you come up with a feature, think “will it make us money? will it reduce our costs?”. If the answer to both of those is “no” then it goes on the back-burner. We’ll think about it later.

Then, take the necessary features and define them. Precisely.

What happens when things go according to plan? What’s the most likely way things will go wrong? What’s the second most likely way things will go wrong? Is there another path to achieve the same goal? Is there another path to achieve the same goal with less complexity? Why is there more than one path to the same goal? Can we eliminate one and make things simpler?

And then build your feature quickly and ship it.

Because software is intangible, it only really makes sense when you see it in front of you.

So get the bare minimum built as quickly as possible and get it out there. In front of the employees who will be using it. In front of your most trusted customers to get their feedback.

Because once it’s in front of people, they’ll see the flaws that you missed and, just as importantly, the better future, the possibilities that the project opens up.

And it will change direction. Inevitably.

So don’t invest too much beforehand – concentrate on one feature, plan it out in detail, then build it and ship it.

Once the dust has settled from that, decide on your next feature, plan it out in detail, build it and ship it.

Reduce the complexity. Focus on revenue. Get feedback as early as possible. And your IT project will be a success.


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